A Guide to Ad Hoc Activity

Ad Hoc Activity allows care teams to record attendance for activities and events that were not scheduled in advance on the Calendar. This is useful for capturing spontaneous or unplanned moments of engagement — such as an impromptu card game among participants, a surprise family visit, or an unplanned outing.

• Click on Ad Hoc Activity from the Dashboard

• In the search bar, begin typing the name of the activity you want to record

• Click on the activity from the results to open the Take Attendance form

• Select the participants and staff who took part in the activity

• Optionally, click the grey question mark icon that appears next to a selected participant to record individual details such as engagement level, mood changes, and personal notes

• Click Save in the top right-hand corner to record the completed activity

If the activity you are looking for does not appear in the search results, it will need to be created first. See the instructions below.

If an activity does not exist in the database, it can be added before recording attendance.

• Click on Ad Hoc Activity from the Dashboard

• Click Manage Activities in the top right-hand corner of the screen

• Click New Activity Type

• Click the pencil icon next to each field to enter the activity details

• Click Save to save the activity details

• Click Stop Editing in the top right-hand corner to exit the editing mode

The new activity will now appear in the search bar and can be selected to complete the Take Attendance form.

See: How to Create a New Activity Type for more details

If you need further assistance, you can reach out to our support team by emailing support@storii.com. Our support team is ready to help you with any questions or issues you may have.